Planning - minerals and waste privacy notice

Privacy notice specifically for Planning's minerals and waste policy.

This privacy notice explains:

  • how personal information is going to be used
  • what it is used for
  • who it might be shared with and why
  • how long it is kept.

The information you provide helps us deliver our services effectively.

Data Controller

West Sussex County Council (WSCC) complies with the Data Protection Act and the UK General Data Protection Regulation (UK GDPR). It is registered as a ‘Data Controller’ with the Information Commissioner’s Office (Reg. No. Z6413427). 

You can find details for the WSCC Data Protection Officer (DPO) on our Privacy Policy.

We ensure that your personal data is processed accurately, fairly and lawfully, kept secure and retained for no longer than is necessary.

The legal basis for processing personal data

In processing data submitted as part of the planning process, the County Council is performing a ‘public task’ by way of its statutory function as a local planning authority under the Town and Country Planning Act 1990 (as amended) and the Planning and Compulsory Purchase Act 2004 (as amended).

The legal basis for processing special category data

Where we process your special category data it is in the substantial public interest, to ensure equality of opportunity or treatment.

How we use your personal information

Our Privacy Policy determines how we use personal data. We will only use the information for the purposes of preparing planning policy documents and process your personal data. 

Personal data provided to us as part of the planning policy process will not go online or be published. The County Council will redact names, signatures, email addresses and phone numbers included in representations on draft minerals and waste policy documents.

Names of organisations (such as site operators or local groups) will be displayed.

If you have found information online that you wish to have removed, please email

Who we share your information with

As necessary to undertake and complete statutory processes relating to the examination of local plans, WSCC will share the following information with the Planning Inspectorate (PINS), which is registered as a ‘Data Controller’ with the Information Commissioner’s Office (Reg. No. Z7123035):

  • Names
  • Addresses
  • Contact details (including email addresses and phone numbers)
  • Personal contained in submissions or representations.

The information will be shared so that WSCC and PINS can perform their statutory duties and to enable them to deliver services to their respective stakeholders.

When local plans are being prepared jointly, WSCC may share your personal information with other local authorities, so that each authority can perform its statutory duties and to enable it to deliver services to its stakeholders.

We may share your personal information with our plan-making partner, the South Downs National Park Authority..

How long we will keep your personal data

All information submitted within representations and petitions, including names, addresses, signatures and contact details, will be retained by the County Council in accordance with our duties to keep you informed of the plan-making process, until such time that you advise us otherwise.

Your rights

See our Privacy Policy for more information on your rights.


See our Privacy Policy for information about making a complaint.

Last updated:
30 May 2024
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  • West Sussex County Council will only use this email address to respond to any issues raised.