This privacy notice explains:
- how personal information is going to be used
- what it is used for
- who it might be shared with and why
- how long it is kept.
The information you provide helps us deliver our services effectively.
Data Controller
West Sussex County Council (WSCC) complies with the Data Protection Act and the General Data Protection Regulation (GDPR). It is registered as a ‘Data Controller’ with the Information Commissioner’s Office (Reg. No. Z6413427).
You can find details for the WSCC Data Protection Officer (DPO) on our Privacy Policy.
We ensure that your personal data is processed fairly and lawfully, is accurate, kept secure and retained for no longer than is necessary.
The legal basis for processing personal data
In processing data related to planning, rights of way, highways, and traffic regulation orders, the County Council is performing a ‘public task’ by way of its statutory functions under the associated legislation.
How we use your personal information
Our Privacy Policy determines how we use personal data. We will only use the information for the making of orders under the relevant legislation.
Members of the public commenting on orders
WSCC will redact signatures, email addresses and phone numbers included in public comments, but will display names and addresses if provided. Names and addresses are important for transparency. These details will be retained for a period of four years.
In the case of traffic regulation orders, names and addresses will not be displayed on the WSCC website. Names and addresses will not be shared with third parties. These details will be retained for a period of six years.
Consultees (statutory bodies and other organisations)
WSCC will publish your comments on its website without redaction. Please do not include any information that you do not wish to be made public. We will retain these details and keep them available online for a period of seven years.
If you have found information online that you wish to have removed, you can use your data protection rights to make a request or email details to planning.services@westsussex.gov.uk.
Who we share your information with
As necessary to undertake and complete statutory processes relating to orders, WSCC will share the following information with the Planning Inspectorate (PINS), which is registered as a ‘Data Controller’ with the Information Commissioner’s Office (Reg. No. Z7123035): names, addresses, contact details (including email addresses and phone numbers) and personal information contained in submissions and representations.
The data will be shared so that WSCC and PINS can perform their statutory duties and to enable them to deliver services to their respective stakeholders.
How long we keep your personal data
Personal information will be held indefinitely as per the above legislation if it relates to an objection submitted under the Town & Country Planning Act 1990, the Wildlife & Countryside Act 1981, the Highways Act 1980, the Road Traffic Regulation Act 1984, or other related legislation.
Your rights
See our Privacy Policy for more information on your rights.
Complaints
See our Privacy Policy for information about making a complaint.