1 Overview
This information only applies if you want to apply to move your child during the school year.
We aim to process applications within 10 school days but it can take longer at busy times, for example around school holidays, during the COVID-19 pandemic, or if the information required is delayed or complex.
If you are considering changing schools because you are not happy with how your child is getting on at their current school, you should discuss your reasons for the move with the current school.
If you remove your child from school and home educate for less than six months your child will be expected to return to their previous school if there is space available.
In-year applications will only be considered under the exceptional and compelling criteria at the time of the original application unless there is an unforeseeable change of circumstance after the application was made.
2 When you can apply
You can apply at any time of the year.
Places cannot be reserved in advance and normally have to be taken up within 10 school days of being offered. If you are moving house you can apply in advance of your move but your child must be able to take up the place within 10 days of the offer.
Be aware that there is no guarantee that a place will be available at your preferred school.
You do not need to apply for an in-year admission if your child is:
- starting Reception class in September - you need to apply for starting school place
- moving to Year 3 at junior school in September - you need to apply for a junior school place
- due to move to Year 7 at secondary school in the coming September - you need to apply for a secondary school place.
Before you apply make sure that you read the admissions policies.
3 Moving to, or within, West Sussex
If you are applying for a school place in West Sussex the process depends on the school you are applying to. This is because some schools manage their own admissions.
Before applying
Visit the school's website to find out more about it and read the relevant guidance:
- School catchment areas
- Moving house during an allocation round
- School admissions policies
- Schools that manage their own admissions
You should also read the document below which has more information about the in-year admission process:
Apply to a school where we manage the admissions
Complete the online form to apply for a place at a community or controlled school where we manage their admissions:
Online application formIf you are not able to apply online:
- complete the WSCC-managed admissions (IYA/WSCCMA) form (Word, 72KB)
- return the completed form to the relevant Pupil Admissions Team.
We are currently receiving a large number of in-year applications. You will receive confirmation that your online form has been submitted. Please do not chase up your application for at least two weeks after submission. This will allow the team to concentrate on statutory work, processing applications and making offers as quickly as possible.
Apply to a school where the school manages the admissions
Please contact the school direct to apply for a place at a school that manages its own admissions.
Supplementary information forms
Regardless of who manages their admissions, some schools may ask you to complete a supplementary information form as well as an application form.
4 Applications for vulnerable children
In accordance with the School Admissions Code, a Fair Access Protocol exists to ensure that unplaced children, especially the most vulnerable, are offered a place at a school as quickly as possible.
You will be contacted after you have returned an application form if your application is to be processed under the protocol.
5 Applications from service personnel and crown servants
Service personnel
Members of the armed forces with automatic right of entry to the UK who are able to provide evidence of their relocation may apply for a school place ahead of a move.
An application can be made as soon as confirmation of the relocation is available, with no restriction on how far in advance the application can be made.
Armed forces applications must be supported by an official letter that declares a relocation date and a unit postal address or quartering area address. It is this address that will be used when considering the application.
There is no guarantee that a place will be available at a preferred school; each application will be considered in line with the school's admissions criteria. Please note that only applications made from the unit postal address or quartering area address can be processed in advance.
Crown servants
Crown servants with automatic right of entry to the UK who are able to provide evidence of their relocation may apply for a school place ahead of a move.
An application can be made as soon as confirmation of the relocation is available, with no restriction on how far in advance the application can be made.
For crown servants, a UK address can only be used if there is evidence of the address the child is returning to. There is no guarantee that a place will be available at a preferred school; each application will be considered in line with the school's admissions criteria.
6 Applying for a place from outside England
Please apply to a West Sussex school by completing the relevant moving school application form.
If a child is coming from abroad to the UK, certain conditions must be met. Before applying for a state-funded school place it is the parent’s responsibility to ensure that either:
- they and their child have a right of abode in the UK
- the conditions of their immigration status otherwise permit them to access a state-funded school.
You must provide evidence that your child is arriving in the UK within four weeks of the application (usually a copy of your child’s flight ticket) and the address where they will be living, if known. Acceptable proof of address includes:
- proof of current ownership
- proof of exchange of contracts on a new purchase
- a signed and dated rental agreement on a rental.
If a UK address is not provided, the child’s current address abroad will be used, which will generally give the lowest priority for a school place.
All required evidence must accompany the application. Please do not send original documents as these cannot be returned. If you have any queries, please contact the Pupil Admissions Team for advice.
7 Moving out of West Sussex
If you are moving out of West Sussex you will need to apply direct to the new local authority for the area you are moving to, and in some cases direct to the school.
See GOV.UK to find out who your local authority will be.