How we buy goods and services

Find out how your business can become a supplier and when we tender for contracts.

The usual route to become a supplier is via a competitive procedure (quotation or tender) which varies depending on the value and the type of contract on offer.

  • For contracts over the European Union (EU) threshold a formal competitive procurement procedure will be carried out in accordance with EU procurement directives. The opportunity will be advertised in the Official Journal of the European Union (OJEU).
  • For transactions of £100,000 and up to the EU threshold a formal competitive procurement procedure will be carried out, mostly via the West Sussex e-Sourcing portal.
  • For transactions between £5,000 to £100,000 we seek value for money by inviting at least three quotations via a 'request for quotation', which will be based on West Sussex County Council (WSCC) terms and conditions.
  • For transactions up to £5,000 we will select an appropriate supplier whilst considering value for money and issue a purchase order based on West Sussex County Council (WSCC) standard terms of purchase.

Contracts are developed to meet the needs of the requirement, will seek balanced risk and ensure value for money and performance throughout the contract life.

EU threshold values are currently:

  • £181,302 for goods and services
  • £615,278 for social and other specific services (as defined in Public Contracts Regulations)
  • £4,551,413 for works - or as otherwise published in the Official Journal for the European Union (OJEU).

Procurement strategy

We encourage potential suppliers to review our Procurement strategy.

Consortia arrangements 

We also access suppliers through consortia arrangements. The most common consortia that we access are: 

You will need to contact the consortium directly to become a supplier.

Supplying schools

Purchasing powers are vested in each school's governing body and they control their own budgets. 

Schools have a duty to ensure fair and transparent competitive procedures and may have contracts large enough to require tendering.

Schools are subject to European Union (EU) public procurement requirements and where individual contracts exceed the EU thresholds, they must comply with the EU directives for purchasing.

The Supplies Team helps schools source their requirements.

 
Last updated:
13 June 2019
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