The online provider portal is available for early years and childcare providers to submit data and funding claims.
The following tasks are for all providers, and are always open on the portal:
- Provider update (all providers, required termly).
- Sufficiency update (all providers, required termly).
- Staff changes (all providers, when required).
Free entitlement providers
The following tasks are for free entitlement providers only. Refer to the relevant task to find out submission dates, and payment dates, if applicable. You can only submit data and claims when the portal is open. We remind you of these dates via our Setting Update broadcast emails – if you don’t receive these, or you miss a submission, email us.
Estimate (termly, optional)
- Summer 2022 - Portal open 9-25 March 2022. Payment expected week commencing 4 April 2022.
- Autumn 2022 - Portal open 20 June-1 July 2022. Payment expected week commencing 11 July 2022.
See Free entitlement estimate and actuals for more estimates information and help guides.
Actuals (termly)
This includes Early Years Pupil Premium (EYPP) and Disability Access Fund (DAF).
- Spring 2022 - Portal open 4-28 January 2022. Headcount day 20 January 2022. Payment expected week commencing 21 February 2022.
- Summer 2022 - Portal open 27 April-20 May 2022. Headcount day 12 May 2022. Payment expected week commencing 20 June 2022.
- Autumn 2022 - Portal open 31 August-23 September 2022. Headcount day 15 September 2022. Payment expected week commencing 17 October 2022.
See Free entitlement estimate and actuals for more actuals information and help guides.
Early Years Census (annual)
- 2023 - Portal open 3-26 January 2023. Mandatory for free entitlement providers with funded children in spring term.
See Annual early years census for more information and help guides.
Provider declaration (annual)
- 2022 - Portal open 7-25 March 2022. Mandatory for existing free entitlement providers to continue in the scheme.
See Annual free entitlement provider declaration more information and help guides.
Extended free entitlement (30-hr) ad hoc eligibility check
An instant check of eligibility for extended free entitlement is always available via the portal.
See Extended free entitlement (30-hour) ad hoc eligibility check for more information and help guides.