Library room hire

Details of the meeting rooms available to hire in libraries.

1 Overview

Our libraries are not yet fully open to the public and this includes the use of meeting rooms. Due to stringent social distancing measures, the capacities of the rooms are significantly reduced.

In many cases, they are essential for our staff to perform other tasks as there is less working space currently available.

2 Angmering

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Facilities

  • Seats up to 12 (or more depending on use)
  • Kettle and pump action flask available on request (please bring your own supplies)
  • Free Wi-Fi
  • Fully accessible

Hourly rate

  • Community use: £10.00
  • Business use: £20.00
  • Commercial use: £40.00

To book

3 Bognor Regis

South Downs Meeting Room

Facilities

  • Seats up to 25 Boardroom (or 40 theatre style)
  • Wall mounted screen for presentations
  • Kitchenette including fridge and hot water (please bring your own supplies)
  • Flipchart and presenter tool available on request
  • Free Wi-Fi
  • Fully accessible

Hourly rate

  • Community use: £10.00
  • Business use: £20.00
  • Commercial use: £40.00

To book

Mulberry Meeting Room

Facilities

  • Seats up to 10 Boardroom (or 25 theatre style)
  • Kitchenette including fridge and hot water (please bring your own supplies)
  • Flipchart and presenter tool available on request
  • Free Wi-Fi
  • Fully accessible

Hourly rate

  • Community use: £10.00
  • Business use £20.00
  • Commercial use: £40.00

To book

Wheatland Meeting Room

Facilities

  • Seats up to 4/5 (small 1:1 room)
  • Kitchenette including fridge and hot water (please bring your own supplies)
  • Flip chart and presenter tool available on request
  • Free Wi-Fi
  • Fully accessible

Hourly rate

  • Community use: £10.00
  • Business use £20.00
  • Commercial use: £40.00

To book

4 Crawley

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Crawley Library IT suite

Facilities

  • 12 training PCs and 1 teacher PC with internet access linked to projector
  • Flip chart and presenter tool available on request

Hourly rate

  • General use: £40.00
  • Business use: £20.00
  • Partnered use: £10.00

To book

Crawley Library Bill Buck meeting room

Facilities

  • Seats up to 20
  • Wall mounted screen for presentations
  • Use of kitchen
  • Flip chart and presenter tool available on request
  • PA system available on request
  • Free Wi-Fi
  • Fully accessible
  • Hearing loop available

Hourly rate

  • Community use: £12.00
  • Business use: £24.00
  • All other use: £48.00

To book

Crawley Library Longley exhibition room

Facilities

  • Seats up to 60
  • PC with internet access linked to projector
  • Use of kitchen
  • Flip chart and presenter tool available on request
  • PA system available on request
  • Free Wi-Fi
  • Fully accessible
  • Hearing loop available

Hourly rate

  • Community use: £22.00
  • Business use: £44.00
  • All other use: £88.00

To book

Space@Crawley Library

We have two enclosed glass pods

Pod 1 facilities

  • Seats up to 8
  • Wall mounted screen for presentations
  • Whiteboard
  • Flip chart and presenter tool available on request
  • Free Wi-Fi
  • Café that provides refreshments
  • Fully accessible

Pod 2 facilities

  • Seats up to 2
  • Whiteboard
  • Flip chart available on request
  • Free Wi-Fi
  • Café that provides refreshments

Hourly rate

  • Pod 1: £10.00
  • Pod 2: £5.00.

To book

5 East Grinstead

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Facilities

  • Seats up to 40
  • First floor room - fully accessible
  • Kitchenette including fridge and hot water (please bring your own supplies)
  • Wall mounted screen for presentations
  • Whiteboard
  • Free Wi-Fi

Hourly rate

  • Community use: £10.00
  • Business use: £20.00
  • Commercial use: £40.00

To book

6 Horsham

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Facilities

  • Seats up to 40 (flexible seating and table arrangement)
  • First floor room - fully accessible
  • Wall mounted screen for presentations
  • Whiteboard
  • Flip chart available on request
  • Kitchenette including fridge and hot water (please bring your own supplies)
  • CD player available on request
  • Free Wi-Fi

Hourly rate

  • Community use: £10.00
  • Business use: £20.00
  • Commercial use: £40.00

To book

7 Midhurst

The Willow activity room, The Grange Centre

Facilities

  • Seats up to 50 - more if hired with two adjacent rooms
  • Flexible rooms with movable walls, allowing for a wide range of event activities large or small
  • Bar and café that can provide catering for functions and events
  • Fully accessible

Hourly rates and booking

For further information and prices contact The Grange Leisure Centre:

8 Shoreham

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Facilities

  • Seats up to 15
  • Folding tables, whiteboard
  • Wall mounted screen for presentations
  • Kitchenette including crockery, cutlery and hot water (please bring your own supplies and note the room does not have a fridge)
  • Free Wi-Fi
  • Fully accessible

Hourly rate

  • Community use: £10.00
  • Business use: £20.00
  • Commercial use: £40.00

To book

9 Other libraries

Many of our smaller libraries can be hired outside library opening hours. Contact your local library for information.

10 Lettings policy

The primary purpose of library meetings rooms is to provide a community space with the aims of:

  • improving the quality of life
  • promoting life-long learning
  • encouraging civic engagement.

The secondary purpose of library meetings rooms is as an income stream to support the Library Service. To this end our general principle is that any organisation can hire the rooms as long as they pay the appropriate rate. We do, however, reserve the right to refuse lettings that we feel may threaten the reputation of the Library Service for neutrality. This includes events that might be seen as politically or religiously extreme and campaigns promoting one side of a controversial subject. The judgement of the service on what is acceptable use will be final.

If rooms are hired for open events, any publicity must make it clear that West Sussex County Council does not necessarily support the views expressed at the event.

We also promote the use of library meetings rooms and other library spaces for:

  • surgeries
  • advice sessions
  • similar activities for public benefit.

Where these take place in a designated meetings room, they are usually charged at Group 1. This charge may be waived locally in some circumstances. Again, the judgement of the service of what qualifies for these concessions will be final.

Rooms may, at the discretion of the relevant manager, be hired without charge for meetings that support independent living in later life or job seekers, provided there is no charge for attendance. This is to support key County Council priorities.

To maximise use of the rooms, short-term discounted bookings may be offered at the discretion of the relevant manager, with the approval of their lead manager. These will be the exception rather than the rule, and time limited.

The minimum hiring time is one hour.

Fee structure

The categories of library lettings for different fee levels are:

Group 1 - Community and 'not-for-profit' educational use

Examples of this could include:

  • U3A classes
  • Rent Officer Service
  • HM Inspector of Taxes clinic
  • Centre for Continuing Education.

Aspire (adult education) is also charged at this rate.

Group 2 - Business use

This rate is particularly targeted at supporting new and developing small businesses. Use by individuals and groups for activities with a community value who charge attendees, but for whom profit is not the prime motive are also included in this group. It also applies to company training courses and internal meetings.

Group 3 - Commercial use

This applies to all other sessions where admission is charged. It includes any type of selling/marketing activity.

Waived

In limited circumstances, at the discretion of the service: as outlined in the policy.

Where out-of-hours use requires attendance by a member of staff, an additional hourly fee will be payable.

Last updated:
24 December 2020
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