Register a birth

Book an appointment to register a birth in West Sussex.

1 Who can register a birth

Opposite sex couples

For opposite sex couples:

  • married to each other at the time of the birth, either parent may register
  • not married to each other at the time of the birth, the mother may register alone. The father's details can only be included if they are both present at the appointment.

Same-sex female couples

For same-sex female couples:

  • who are married or civil partners, either parent may register
  • who are not married or civil partners at the time of conception, and meet the requirements of the Human Fertilisation and Embryology Act, the mother may register alone. The second female’s details can only be included if they are both present at the appointment.

If the baby has been born to a same-sex male couple, please phone us for information and advice: 01243 642122.

2 Book an appointment

Important information: Covid-19 changes to the birth registration process to keep you and our staff as safe as possible during this pandemic. Please do not book or attend an appointment if you are experiencing any COVID-19 symptoms.

Customers are able to book birth appointments from Thursday 25 June 2020 for babies born in February, March and April 2020 only.

Customers will be seen strictly by appointment only. Do not arrive at an office without an appointment as we will be unable to see you.

We will give a further update when we can release bookings for May and June babies.

At Crawley and Horsham please come into the office.

At Chichester, Haywards Heath and Worthing please wait outside, or in your car if parked nearby. We will phone you on the mobile number you gave us at the time of booking to take the registration details, so it is important that you have it with you and it is fully charged.

If you are married, only one parent can attend the appointment.

If you are unmarried, try to minimise the number of family members that attend - you may be asked to come in to the building one at a time to enable any children to stay outside the building.

There are no public toilet facilities currently available.

Book an appointment online (external link)

Birth certificate information

Once you have registered the birth, you will be able to  order birth certificates online, or telephone 01243 642122 for assistance.

3 Where to register a birth

If your baby was born in West Sussex, you can register at any of our registration offices.

If your baby was born outside West Sussex, we cannot currently register these births due to the backlog as a result of the pandemic.

We have an arrangement with Surrey Registration Service to offer registrations of babies born at East Surrey Hospital, Redhill, at our registration offices in Crawley, Horsham and Haywards Heath.

4 What you need when registering a birth

When registering the birth you will need to supply the:

  • date and place of birth of the baby
  • baby's full name
  • parents' full names
  • mother's maiden name (if applicable)
  • mother's address at time of birth and registration
  • father's/second parent's address at time of registration, if different to the mother's address
  • parents' occupations
  • parents' dates of birth and places of birth
  • date of the parents' marriage (if applicable)
  • the discharge papers which show your baby's National Health Service (NHS) number (if available)
  • ID documents that will help you answer the questions - your passport is preferable, otherwise ID card or driving licence. If these supporting documents are not available the registrar can still proceed to register the birth.

You may not need to give all this information, depending on who is registering the birth.

During the appointment we will also issue your baby with a free West Sussex library card, giving you access to the many services for children and families in your local library.

For more information visit GOV.UK.

Last updated:
29 June 2020
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