Last updated:
15 November 2017

Free childcare for 2 year olds

Find out if your child is eligible for free childcare and how to apply.

1 Overview

Free entitlement to childcare is provided by the Government. It allows some 2 year olds access to free, good quality, flexible early education or childcare.

Children can use up to 570 hours each year, or a maximum of 15 hours over 38 weeks, from a pre-school, nursery or an accredited childminder who are registered to offer free places.

The childcare provider must be rated ‘Satisfactory', 'Good' or 'Outstanding' in their most recent Ofsted report to be authorised to offer free childcare.

Your childcare provider shouldn't charge you as the entitlement is for a free place rather than a subsidy towards your fees. However, they can set their own rates for any additional time or services that you take. They should let you know in advance what you will be expected to pay.

2 Is my child eligible for free childcare?

Forty percent of 2 year olds are eligible for free entitlement the term after they become 2 years of age. To qualify, the child must be of eligible age, and the family in receipt of one or more of the following income-based benefits:

  • Income Support
  • guaranteed element of State Pension Credit
  • income-based Jobseeker’s Allowance
  • income-related Employment and Support Allowance
  • support under Part VI of the Immigration and Asylum Act 1999
  • Child Tax Credit (and you have an annual gross household income of no more than £16,190)
  • Working Tax Credits (and you have an annual gross household income of no more than £16,190). 

Or the child meets one of the following non-income-based criteria:

  • they are a Child Looked After (where the County Council acts as the corporate parent)
  • is adopted*
  • has a Special Guardianship Order*
  • has a special educational need or a disability (SEND). These children are eligible if the child either:

*You will need to provide evidence when you apply.

An eligible child born on or between:

  • 1 April and 31 August - can apply online for free childcare for 2 year olds from 1 April. If the application is approved, can then access a free place from the beginning of the September term following their second birthday
  • 1 September and 31 December - can apply online for free childcare for 2 year olds from 1 September. If the application is approved, can then access a free place from the beginning of the January term following their second birthday
  • 1 January and 31 March - can apply online for free childcare for 2 year olds from 1 January. If the application is approved, can then access a free place from the beginning of the April term following their second birthday.

This continues until the term after their third birthday, at which point they will become eligible for standard Free childcare for 3 and 4 year olds.

3 How to apply

If you are eligible for free entitlement to childcare for your 2 year old, complete the income or non-income online application form based on the criteria for how you qualify.

Apply online: Income-based criteria (external link) Apply online: Non-income-based criteria

You will be asked to confirm:

  • your name
  • your address
  • the name, gender and date of birth of each child
  • the relevant eligibility criteria you are applying under and evidence, where requested.

If you are claiming under one of the benefit eligibility criteria, ensure you include your National Insurance Number or National Asylum Seeker's Service Number. Without this your form cannot be processed.

Guidance notes

What happens next

Once we receive your application we will check that your child is eligible to claim the funding, and write to you to confirm this.

In the event that you do not meet the criteria for free entitlement we will write to you advising you to check your eligibility and, if applicable, re-apply in the future. This letter will also confirm that the full range of Children and Family Centre services and support are still accessible to you.

Important: The processing time for your application may be up to 21 working days. If this period has elapsed, or you have lost your letter from us, email free.childcare@westsussex.gov.uk for help.

4 How to use and claim free childcare

If you are awarded free entitlement to childcare, you should do the following:

1. Use the searchable database or contact the Family Information Service (FIS) for a list of childcare providers who offer free entitlement funding.

2. Contact a range of childcare providers to see if they have a vacancy for your child. Arrange to visit as many as you wish and choose the one(s) which best meets your and your child's needs. It is important you fully understand the childcare provider's admissions policy, which services are included and what they may charge for, and any dates by which you need to make a claim.

3. Tell your chosen childcare provider(s) that you wish to access free childcare for your child. You will need to give them the unique reference number that is written on your confirmation letter. The setting will use this reference number so that we can arrange for funding to be paid directly to them.

4. You will be asked to complete a simple form, including:

  • your address
  • your child's date of birth (bring evidence such as a passport or birth certificate)
  • how many hours you wish to claim
  • your child's pattern of attendance (the days and hours they will be there).

The childcare provider will do the rest. If at any time during this process you need extra assistance the FIS is there to help.

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