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Request copy certificates

We hold records of births, deaths, marriages and civil partnerships that occurred in West Sussex since 1837.

Copies of these certificates can be purchased:

  • online using the standard service only
  • by phone, post or in person using the standard or priority service. 


Standard 5 day service - £10.00

  • Copy certificates issued after the registration appointment will cost £10.00. 
  • Certificates are usually despatched within 5 working days. Family history certificates may take longer to despatch.
  • If ordering by post please confirm the number of certificates required, enclose a self-addressed envelope and payment in sterling, cheque or postal order made out to West Sussex County Council. 


Same day priority service - £25.00

  • Same day priority service orders must be made by phone, post or in person before 10.00am, Monday- Friday.
  • Your copy certificate will be ready for collection by 4.00pm the same day, provided we hold the relevant register.
  • Priority certificates can be collected from the Record Office, Chichester or posted first class. If Special Delivery Next Day delivery is required please contact us for more information. Please note that this service will cost extra. 
  • Should an entry not be traced, the Registrar will contact you as soon as possible to arrange a refund.



What information will I need?

As well as your contact details and why you need the copy certificate you will also need to have the following information.

Birth certificate

Full name at birth, date of birth, place of birth, father's full name and mother's full name.

Death certificate

Full name of deceased, occupation, home address, date of death, place of death, date of birth or age at death and, if married or in a civil partnership, please give name and surname of spouse/civil partner.

Marriage certificate

Full names for both parties at the time of the registration and the date and place (church or venue and town) of the marriage.

Civil partnership certificate

Full names for both parties at the time of the registration and the date and place (venue and town) of the ceremony.



How to order a copy certificate

Website Order and pay online (standard service only)
Phone Order and pay by phone: 01243 642122
Address Submit your request in writing to:
Centralised Certificates Office
Registration Service
County Hall
Chichester
PO19 1RN
(Please remember to enclose a cheque or postal order)

All fees are valid from 1 April 2014–31 March 2015.

© Copyright 2014 West Sussex County Council, County Hall, Chichester PO19 1RQ.

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