How to request copy certificates
The West Sussex Registration Service holds records of births,
deaths, marriages and civil partnerships that occurred in West
Sussex since records began in 1837.
You can purchase copies of these certificates online (standard
service only) or by phone, post or in person (standard or priority
Standard 5-day service
Copy certificates issued after the registration
appointment will cost £10.00, which includes an admin and postal
charge. We will endeavour to post your certificate to you within 5
working days. Family history certificates may take longer but we
will post them to you as quickly as possible.
If you are ordering by post, please enclose a self-addressed
envelope and payment in sterling, cheque or postal order made out
to West Sussex County Council. Please confirm how many copy
certificates you require, as well as the details listed in the
Same day priority service
We offer a priority service for same day issue of copy certificates
at a charge of £25.00. To take advantage of this service you must
place your order by phone, post or in person before 10.00am
Your copy certificate will be ready for collection by 4.00pm on
the same day, provided we hold the relevant register.
Please note that our current online system is not setup to
process priority requests.
Priority certificates may be collected from the Record Office,
Chichester or posted first class. Should you prefer postage by
Special Delivery Next Day please ask for further details. Please
note that you will be charged for this service in line with postal
There may be times when, due to postal delays, we do not receive
requests when expected. We will always process these requests based
on the date and time we receive them.
Should an entry not be traced, the Registrar will contact the
customer as soon as this has been established and arrange a
In order to provide both services the minimum information
required is set out below.
What information will I need?
As well as your contact details and the purpose of why you need
the copy certificate you will also need to have the following
|Full name at
birth, date of birth, place of birth, father's full name, and
mother's full name.
|Full name of deceased, occupation, home address, date of death,
place of death, date of birth or age at death and, if married or in
a civil partnership, please give name and surname of spouse/civil
|Full names for both parties at the time of the registration and
the date and place (church or venue and town)of the marriage.
Civil partnership certificate
Full names for both parties at the time of the registration and
the date and place (venue and town)of the ceremony.
How to order a copy certificate
and pay online (standard service only - opens in new
||Order and pay by phone: 01243 642122
||Submit your request in writing to:
Centralised Certificates Office
(Please remember to enclose a cheque or postal order)
All fees are valid from 1 April 2013–31 March 2014.
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