Section 16a road closure for an event on a West Sussex highway Instructions and restriction details This form will take approximately 20 minutes to complete.Please allow yourself enough time to complete this form in one session as there is not an option to save and come back to it later.The questions marked with an asterisk (*) are mandatory and require an answer. You do not have to answer all of the other questions, but it would help us if you do. Events under S16A require a minimum of 12 weeks' notice.In order for us to prepare a road closure for an event you must provide as much detail as possible when completing it. Any incomplete applications will result in delays in processing the form and this may impact on your works or event.For assistance in completing this form phone 01243 642105 or email events@westsussex.gov.uk. Your data privacy Before completing this form please read our general Privacy Policy (opens in a new window). This explains why we ask for your data, what we do with it and how long we will keep it. It also explains how you can find out what data we hold about you and how you can ask us to delete it. Event and organisation details Type of event * Enter the type of event you are organising (for example, marathon). Name of event * Enter the name of the event. Date of event * Enter the date of your event in the format DD/MM/YYYY. Proposed start time * Enter the proposed time the event is due to start in the 24-hour format HH:MM. Proposed finish time * Enter the proposed time the event is due to finish in the 24-hour format HH:MM. Number of attendees If known, enter the approximate number of people attending the event. Maximum number of entrants Enter the maximum number of entrants (if applicable). District and borough councils affected * Select the district and borough councils affected by the event (select all that apply). Adur & Worthing Councils Arun District Council Chichester District Council Crawley Borough Council Horsham District Council Mid-Sussex District Council Name of event organiser * Enter the name of the event organiser. Address line 1 * Enter the first line of the event organiser's address. Address line 2 Enter the second line of the event organiser's address. Town or city * Enter the town or city of the organiser's address. Postcode * Enter the postcode of the organiser's address. Email address * Enter the email address of the event organiser. Phone number * Enter a daytime phone number that we can ring the organiser on. This can be a mobile or landline number. Website Enter the website url of the event organiser. Registered charity number Enter the registered charity number of the event organiser (if applicable). Invoice details Is the invoice address the same as the organiser's address? * Select 'Yes' or 'No'. If you select 'No', please enter the invoice address below. Yes 'No' Invoice addressee name Enter a name who the invoice should be sent to. Invoice address line 1 Enter the first line of the address where the invoice should be sent. Invoice address line 2 Enter the second line of the address where the invoice should be sent. Invoice address town/city Enter the town or city of the address where the invoice should be sent. Invoice address postcode Enter the postcode of the address where the invoice should be sent. Purchase order number * Enter the purchase order number. Section 16a road closure for an event on a West Sussex highway Road closure informationComplete the fields below, detailing all the roads that you wish to apply to close that are essential for this event. Road 1 closure details Road name 1 * Enter the name of road 1 to be closed. Date of closure for road 1 * Enter the date road 1 is to be closed in the format DD/MM/YYYY. Proposed start time of closure of road 1 Enter the time road 1 is to be closed from in the 24-hour format HH:MM. Proposed end time of closure of road 1 End the time road 1 is to be closed until in the 24-hour format HH:MM. Start point of road 1 closure Enter the start point where road 1 is to be closed. End point of road 1 closure Enter the end point where road 1 is to be closed. Road 1 closure district/borough Select which district or borough road 1 closure is in. Adur & Worthing Councils Arun District Council Chichester District Council Crawley Borough Council Horsham District Council Mid-Sussex District Council Road 2 closure details Road name 2 Enter the name of road 2 to be closed. Date of closure for road 2 Enter the date road 2 is to be closed in the format DD/MM/YYYY. Proposed start time of closure of road 2 Enter the proposed start time road 2 is to be closed from in the 24-hour format HH:MM. Proposed end time of closure of road 2 Enter the proposed end time road 2 is to be closed until in the 24-hour format HH:MM. Start point of road 2 closure Enter the start point where road 2 is to be closed. End point of road 2 closure Enter the end point where road 2 is to be closed. Road 2 closure district/borough Select which District or Borough road 2 closure is in. Adur & Worthing Councils Arun District Council Chichester District Council Crawley Borough Council Horsham District Council Mid-Sussex District Council Road 3 closure details Road name 3 Enter the name of road 3 to be closed. Date of closure for road 3 Enter the date road 3 is to be closed in the format DD/MM/YYYY. Proposed start time of closure of road 3 Enter the proposed start time road 3 is to be closed from in the 24-hour format HH:MM. Proposed end time of closure of road 3 Enter the proposed end time road 3 is to be closed until in the 24-hour format HH:MM. Start point of road 3 closure Enter the start point where road 3 is to be closed. End point of road 3 closure Enter the end point where road 3 is to be closed. Road 3 closure district/borough Select which district or borough road 3 closure is in. Adur & Worthing Councils Arun District Council Chichester District Council Crawley Borough Council Horsham District Council Mid-Sussex District Council Road 4 closure details Road name 4 Enter the name of road 4 to be closed. Date of closure for road 4 Enter the date road 4 is to be closed in the format DD/MM/YYYY. Proposed start time of closure of road 4 Enter the proposed start time road 4 is to be closed from in the 24-hour format HH:MM. Proposed end time of closure of road 4 Enter the proposed end time road 4 is to be closed until in the 24-hour format HH:MM. Start point of road 4 closure Enter the start point where road 4 is to be closed. End point of road 4 closure Enter the end point where road 4 is to be closed. Road 4 closure district/borough Select which district or borough road 4 closure is in. Adur & Worthing Councils Arun District Council Chichester District Council Crawley Borough Council Horsham District Council Mid-Sussex District Council Road 5 closure details Road name 5 Enter the name of road 5 to be closed. Date of closure for road 5 Enter the date road 5 is to be closed in the format DD/MM/YYYY. Proposed start time of closure of road 5 Enter the proposed start time road 5 is to be closed from in the 24-hour format HH:MM. Proposed end time of closure of road 5 Enter the proposed end time road 5 is to be closed until in the 24-hour format HH:MM. Start point of road 5 closure Enter the start point where road 5 is to be closed. End point of road 5 closure Enter the end point where road 5 is to be closed. Road 5 closure district/borough Select which district or borough road 5 closure is in. Adur & Worthing Councils Arun District Council Chichester District Council Crawley Borough Council Horsham District Council Mid-Sussex District Council Will more than 5 roads be closed? Select 'Yes' or 'No'. Yes No List the other road names being closed If there are more than 5 roads being closed, list the other road names here. How will the road closure(s) be operated? Enter information about how the road closure(s) will be operated including details about signage and marshalls. Access for residents who require care assistance Provide details about how you will ensure access is maintained for residents that require care assistance. Are there any bus routes along the road(s) you wish to close? * Select 'Yes' or 'No'. Yes No Which roads have bus routes? Enter the name(s) of the road(s) which have bus routes. Will any refuse collections (residential and commercial) be affected by the road closures? Select 'Yes' or 'No'. Yes No Roads affected by refuse collections. Enter the road names affected by refuse collections. Notice of road closure for local residents Let us know how you plan to ensure that local residents, that are directly impacted upon by the proposed road closures, have enough notice of your proposed road closure. Arrangements for vehicular access to properties Explain what arrangements will be made for vehicular access to properties. Emergency access arrangements It is compulsory that emergency services can gain access to all properties within the restricted length at all times. Will emergency services vehicles be able to pass through the length of the highway affected? * Select 'Yes' or 'No'. Yes No Arrangements to ensure emergency access to properties is maintained * Describe the arrangements that will be in place to ensure that there is emergency access available to all properties within the affected length of highway at all times. Impact assessment Number of households affected and assessment Enter the approximate number of households affected by your event and the results of any assessment. Number of businesses affected and assessment Enter the approximate number of businesses affected by your event and the results of any assessment. Key access issues and assessment Provide details of any key access issues identified for a hospital, fire station or police station and the results of any assessment. Economic impact and assessment Enter details of any economic impact of your event and the results of any assessment. Environmental impact and assessment Enter details of any environmental impact of your event and the results of any assessment. Equality impact and assessment Enter details of any equality impact (for example, older people or the disabled) of your event and the results of any assessment.
