Depositing records at the Record Office

Find out how to deposit your records with us.

1 Overview

The quality and range of our collections is founded on the generosity and forethought of many organisations and individuals who, over the past 70 years, have chosen to deposit their records with us.

We would like to hear from you if you have records relating to people or places in and around West Sussex that you would like to preserve and make available to the public. 

We are also pleased to receive information concerning the whereabouts of such documents.

2 What we are interested in

Documents we are interested in include:

  • records of West Sussex organisations such as churches, businesses, schools and charities
  • documentation relating to an individual or family within the county, such as correspondence, diaries, title deeds and estate records
  • books, pamphlets, maps and other printed material relating to the county
  • photographs and postcards of West Sussex scenes or people.

We accept documents in accordance with our Collecting Policy and we will gladly advise people if another repository is a more appropriate home given the nature of the material.

Additional information

3 How to deposit your records

You can either give us your records as a gift (our preferred option), or deposit them with us on loan.

All archives in our care, whether gifted or deposited, will be:

  • stored in environmentally controlled strongrooms
  • securely protected by fire and intruder alarms
  • catalogued and indexed
  • made available to the public under supervised conditions in our searchroom.

If you are depositing records on behalf of a parish, please refer to the Church of England's 'Keep or Bin - The Care of Church Records' guidance on what should be transferred to the Record Office.

Additional information

4 Withdrawing your records

If you decide to loan us the records, we are happy to discuss their temporary withdrawal, for the purpose of exhibition for example.

We also recognise that there may be rare occasions where an owner wishes to permanently remove records.

Please refer to our terms of deposit for further information about withdrawals.

Additional information

Last updated:
5 March 2019
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