Last updated:
20 October 2017

Disclosure and Barring Service checks

Learn about the DBS check process.

How is a DBS application completed?

We complete our DBS applications using an online system. The application requires input from you - when this is needed you will be sent an email that contains a link to the system, along with a username and password.

DBS applications can take some time, so complete your part as soon as possible, at least within 20 days of receiving the email. For roles that require a DBS check you will be unable to start before the process has been completed.

You will need your National Insurance number to complete the application.

I have already had a DBS check. Do I need another one?

External applicants

If your DBS certificate is the same type and level as the one required by us, and you have signed up to the update service, with your permission we can perform a status check. Let us know if you feel this applies as this could remove the need for you to take a new DBS check.

More information on the update service can be found on the GOV.UK website.

Internal applicants

A  DBS check can be transferred between jobs within the County Council if it meets the criteria stipulated in DBS guidance available on the WSCC intranet.

If you feel you are eligible notify the recruiting manager so they can request portability via the online system.

Do I have to complete a DBS check if I have lived overseas for more than 5 years?

When you complete the Disclosure and Barring Service (DBS) check you will be asked to submit all the addresses that you have lived at for the last five years. This includes any addresses of places you lived if abroad for a significant period of time.

The DBS cannot currently access overseas criminal records or other relevant information as part of its disclosure service. You will be required to obtain a Certificate of Good Character from each country you have lived in during the last 5 years. Some services may choose to extend this to a period longer than 5 years.

How a Certificate of Good Conduct is obtained and whether it is possible is dependent on the country. Further information on criminal record checks for overseas applicants is available on the GOV.UK website.

If a Certificate of Good Conduct cannot be obtained additional references may be required to cover any periods spent abroad.

If a Certificate of Good Conduct is in a foreign language it must be accompanied by a professionally translated and verified version.

What should I do if I have a problem logging into the online DBS system?

If you are having problems accessing the online system contact the recruiting manager or evidence checker.

How can I track the progress of my DBS application?

You can track your DBS application using your DBS applicant form reference number. You can obtain this by phoning the Disclosure and Barring Service (DBS) on the number below or contacting the recruiting manager.

Once you have your reference number you can enter it on the DBS website to track your application.

How do I receive my DBS results?

You will receive a paper copy of your Disclosure and Barring Service (DBS) disclosure through the post. This will be sent to your home address.

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