Last updated:
24 November 2017

Concessionary seats

Apply for a concessionary 'spare' seat sometimes available on school transport.

1 Overview

In parts of West Sussex we provide coaches, buses, minibuses and taxis for pupils who are entitled to help with transport between home and school.

Sometimes there are spare seats on these vehicles, which we offer to pupils who do not qualify for assistance. These are called 'concessionary seats'.

Please note that:

  • we make a charge for these seats
  • concessionary seats are not available on public transport.

2 Seat availability

A concessionary seat can only be offered if it is not required for a pupil who has an entitlement. We always try to inform parents by the beginning of the new school year if a seat is available. You will need to make alternative arrangements until they are offered a concessionary seat.

If there are more applications than seats available, the following order of priority will be used:

  • Children attending the nearest appropriate or designated school – those living furthest away having highest priority.
  • Children attending an alternative school – those living closest to the school attended having the highest priority.

If a large number of pupils qualify for transport, it may not be possible to allocate concessionary seats until after the term has started. It is possible that the concession may have to be withdrawn at a later date for the following:

  • If the place is needed for a pupil who is entitled to transport
  • If the vehicle is no longer needed
  • If a smaller vehicle is used.

Places sometimes have to be withdrawn during the term at very short notice. In such cases, it is the parent’s responsibility to make alternative transport arrangements.

For students attending the sixth form of the nearest appropriate school or the nearest appropriate sixth form college, once the concessionary place is offered, it will not be withdrawn, where there is no alternative public transport available.

3 Costs

If choosing to pay in two instalments, they will be due in October 2017 and January 2018. If choosing to pay in seven instalments, they will be paid monthly from October 2017 to April 2018.

Lower rates

For those living within walking distance of their school (under 3 miles for children 8 years and over, 2 miles for younger children).

If you wish to pay by Direct Debit or cheque in two instalments:

  • Primary - 2 x £100
  • Secondary - 2 x £153.50
  • Year 12+ - 2 x £213.50

If you wish to pay by Direct Debit only in seven instalments:

  • Primary - 1 payment of £32 followed by 6 payments of £28
  • Secondary - 1 payment of £49 followed by 6 payments of £43
  • Year 12+ - 7 payments of £61

Higher rates

For those living further away and students in year 12 or above, who are not entitled to assistance with transport.

If you wish to pay by Direct Debit or cheque in two instalments:

  • Primary - 2 x £114
  • Secondary - 2 x £172.50
  • Year 12+ - 2 x £213.50

If you wish to pay by Direct Debit only in seven instalments:

  • Primary - 1 payment of £36 followed by 6 payments of £32
  • Secondary - 1 payment of £57 followed by 6 payments of £48
  • Year 12+ - 7 payments of £61

We will let you know the rate you will be paying.

Any delay in payment may result in authorisation to travel being withdrawn. If travel is required for one way only, the cost is half the normal termly ticket charge. If a pupil starts travelling after the beginning of the term, the charge will be proportionate to the number of days of travel.

4 Apply

For travel that begins at the start of the Autumn term (September 2017), applications should be completed by 4 August 2017.

Parents of prospective Sixth Form students should apply by the due date, even if a return to school has yet to be finalised. Any complete applications received after the due date may not be processed until after the middle of September. All applications will be acknowledged showing the date received.

A new application must be made for each academic year.

5 Refunds

If a seat is withdrawn by the County Council, a full refund of any unused portion per term will automatically be given to the parent, on return of the ticket to the Transport Bureau. The refund will be calculated on a pro rata basis.

6 Conditions of the scheme

  1. Parents undertake not to allow children to travel until authorised by the Transport Bureau.
  2. Children will be deemed to be authorised to travel only when a ticket has been issued.
  3. Parents will undertake to settle invoices promptly. Any delay in payment may result in authorisation to travel being withdrawn.
  4. If a parent decides to relinquish a concessionary seat, a refund will be given from the date notification is received by the Transport Bureau and only if the unused portion of the ticket is more than 10 consecutive school days. No refund will be given for the summer term.
  5. Parents and children will be responsible for ensuring that behaviour on the vehicle is acceptable and complies with any code of conduct issued by the school and the County Council. Unacceptable behaviour may result in the withdrawal of the concessionary seat.
  6. In the event of the concessionary seat being withdrawn, for use by an entitled pupil, a refund will be given for the unused portion.
  7. Information contained in this form is personal data which will be held on a computer and is, therefore, subject to the Data Protection Act 1998. This authority is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

Further information can be viewed on our Privacy Policy page.

7 Contact us

Contact us if you have any questions or queries:

Contact us online

Alternatively phone 01243 753530.

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