Information for members of the LGPS and those with police, firefighter, teacher and NHS pensions
Last updated:
13 November 2017

Employers' toolkit and guidance

Help us administer the scheme on behalf of members if you're a participating employer.

Employers' Procedure Manual

The Employer Procedure Manual provides scheme employers with a toolkit. It includes procedural notes, forms and useful links all in one place. It should help you to understand key processes and your responsibilities under the West Sussex Pension Fund (WSPF).

Email: for the password.

Hartlink Exchange (HEX)

Below are four 'employer schedule' templates which will allow you to populate and load data through the secure online portal.

To use HEX:

  • complete one of the templates above
  • log in to HEX (using the account details provided in advance)
  • upload the template.

You need to resolve any errors before a template will be accepted - there are validations built into each template.

Once you have resolved any errors, HEX will validate the template and create the relevant case type for the attention of the Pensions Team.

If you have any problems or questions about HEX, please email: or

Employers' guide

This guide explains:

  • how to join WSPF and how we assess your contribution rates
  • what bonds/indemnities or guarantees we might require from you
  • in what circumstances we might look to terminate your admission agreement, and what happens to any liabilities that may result from this
  • how we administer the fund and use pension discretions as the administering authority
  • decisions you need to take as an employer and inform us of to enable us to administer the scheme on your behalf
  • the costs that fall to you and how you pay for them if an employee accesses their pension early because of ill health and/or for other early retirement.

Please read it together the other fund policy documents.

Additional information




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