Your personal data is being collected as an essential part of the UK Community Renewal Fund bidding process. Your personal data will help make sure your application is reviewed appropriately and to ensure that we contact the right people regarding the outcomes of the process.
This privacy notice explains:
- how personal information is going to be used
- what it is used for
- who it might be shared with and why
- how long it is kept.
The information you provide helps us deliver our services effectively.
Personal and special category data
The categories of personal data we are processing are:
- applicant name
- application contact name and position
- contact telephone number
- email address
- postal address
- senior responsible officer contact details.
West Sussex County Council (WSCC) complies with the Data Protection Act and the General Data Protection Regulation (GDPR). It is registered as a ‘Data Controller’ with the Information Commissioner’s Office (Reg. No. Z6413427).
West Sussex County Council (WSCC) has been designated as a ‘Lead Authority’ in Great Britain for the UK Community Renewal Fund. For the purposes of this initial local bidding process, all personal data used up to the submission of the shortlist, WSCC will be a joint data controller with the Ministry of Housing, Communities and Local Government (MHCLG).
This is for all UK Community Renewal Fund related personal data collected with the relevant forms as part of this process.
Once the successful applications have been identified by MHCLG, this is considered the second part of the process. Any data collected by WSCC for monitoring purposes, or to evaluate the programme, will be on behalf of MHCLG who will be considered the sole Data Controller for this data.
You can access the MHCLG privacy notice online.
The MHCLG is a data controller for all UK Community Renewal Fund related personal data collected with the relevant forms submitted to MHCLG, and the control and processing of Personal Data. Their Data Protection Officer can be contacted at firstname.lastname@example.org.
We ensure that your personal data is accurate, processed fairly and lawfully, kept secure and retained for no longer than is necessary.
The legal basis for processing personal data
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
As part of the application form you will be asked to confirm that you accept the uses of your personal data, as outlined here and restated on the application form. Although the word 'Consent' is used on the application form, this is not a reference to a lawful basis to use your data.
How we use your personal information
- process applications - WSCC will use these to undertake the initial part of the application process
- appraise and prioritise applications and submit a shortlist to UK Government
- use your personal data for contact purposes.
Who we share your information with
Data shall be shared with Ministry of Housing, Communities and Local Government (MHCLG part of UK Government).
How long we keep your personal data
If your application is successful, your personal data will be passed on to MHCLG, who will handle your data in accordance with their own privacy notice. Should your application be unsuccessful, WSCC will erase your personal data by September 2021.
Transfer outside the European Economic Area
If your data needs to be transferred we will make sure that an adequate level of protection is in place.