1 Overview
Our libraries are currently fully open to the public including the use of meeting rooms.
2 Bognor Regis
South Downs Meeting Room
Facilities
- Seats up to 25 Boardroom (or 40 theatre style)
- Wall mounted screen for presentations
- Kitchenette including fridge and hot water (please bring your own supplies)
- Flipchart and presenter tool available on request
- Free Wi-Fi
- Fully accessible
Hourly rate
- Community use: £11.00
- Business use: £22.00
- Commercial use: £44.00
To book
- Email: bognor.regis.library@westsussex.gov.uk
- Phone: 01243 382470
Mulberry Meeting Room
Facilities
- Seats up to 10 Boardroom (or 25 theatre style)
- Kitchenette including fridge and hot water (please bring your own supplies)
- Flipchart and presenter tool available on request
- Free Wi-Fi
- Fully accessible
Hourly rate
- Community use: £11.00
- Business use £22.00
- Commercial use: £44.00
To book
- Email: bognor.regis.library@westsussex.gov.uk
- Phone: 01243 382470
3 Crawley
Crawley Library Caroline Haslett meeting room
Facilities
- Seats up to 12
- Wall mounted screen for presentations
- Flipchart and presenter tool available on request
- Free Wi-Fi
Hourly rate
- Community use: £11.00
- Business use: £22.00
- All other use: £44.00
To book
- Email: crawley.library@westsussex.gov.uk
- Phone: 01293 651751
Crawley Library Bill Buck meeting room
Facilities
- Seats up to 20
- Wall mounted screen for presentations
- Use of kitchen
- Flipchart and presenter tool available on request
- PA system available on request
- Free Wi-Fi
- Fully accessible
- Hearing loop available
Hourly rate
- Community use: £13.00
- Business use: £26.00
- All other use: £52.00
To book
- Email: crawley.library@westsussex.gov.uk
- Phone: 01293 651751
Crawley Library Longley exhibition room
Facilities
- Seats up to 60
- PC with internet access linked to projector
- Use of kitchen
- Flipchart and presenter tool available on request
- PA system available on request
- Free Wi-Fi
- Fully accessible
- Hearing loop available
Hourly rate
- Community use: £24.00
- Business use: £48.00
- All other use: £96.00
To book
- Email: crawley.library@westsussex.gov.uk
- Phone: 01293 651751
Space@Crawley Library
We have two enclosed glass pods
Pod 1 facilities
- Seats up to 8
- Wall mounted screen for presentations
- Whiteboard
- Flipchart and presenter tool available on request
- Free Wi-Fi
- Café that provides refreshments
- Fully accessible
Pod 2 facilities
- Seats up to 2
- Whiteboard
- Flipchart available on request
- Free Wi-Fi
- Café that provides refreshments
Hourly rate
- Pod 1: £11.00
- Pod 2: £5.50.
To book
- Email: crawley.library@westsussex.gov.uk
- Phone: 01293 651751
4 East Grinstead
Facilities
- Seats up to 40
- First floor room - fully accessible
- Kitchenette including fridge and hot water (please bring your own supplies)
- Wall mounted screen for presentations
- Whiteboard
- Free Wi-Fi
Hourly rate
- Community use: £11.00
- Business use: £22.00
- Commercial use: £44.00
To book
- Email: eastgrinsteadlibrary@westsussex.gov.uk
- Phone: 01342 332900
5 Horsham
Facilities
- Seats up to 40 (flexible seating and table arrangement)
- First floor room - fully accessible
- Wall mounted screen for presentations
- Whiteboard
- Flip chart available on request
- Kitchenette including fridge and hot water (please bring your own supplies)
- CD player available on request
- Free Wi-Fi
Hourly rate
- Community use: £11.00
- Business use: £22.00
- Commercial use: £44.00
To book
- Email: horsham.library@westsussex.gov.uk
- Phone: 01403 224355
Space@Horsham Library
We have one enclosed glass pod
Pod facilities
- Seats up to 8
- Wall mounted screen for presentations
- Whiteboard
- Flipchart and presenter tool available on request
- Free Wi-Fi
- Fully accessible
Hourly rate
- £11.00
To book
- Email: horsham.library@westsussex.gov.uk
- Phone: 01403 224353
6 Midhurst
The Willow activity room, The Grange Centre
Facilities
- Seats up to 50 - more if hired with two adjacent rooms
- Flexible rooms with movable walls, allowing for a wide range of event activities large or small
- Bar and café that can provide catering for functions and events
- Fully accessible
Hourly rates and booking
For further information and prices contact The Grange Leisure Centre:
- Email: westgateleisure@chichester.gov.uk
- Phone: 01730 816841
7 Shoreham
Facilities
- Seats up to 15
- Folding tables, whiteboard
- Wall mounted screen for presentations
- Kitchenette including crockery, cutlery and hot water (please bring your own supplies and note the room does not have a fridge)
- Free Wi-Fi
- Fully accessible
Hourly rate
- Community use: £11.00
- Business use: £22.00
- Commercial use: £44.00
To book
- Email: shoreham.library@westsussex.gov.uk
- Phone: 01273 467966
8 Worthing
Worthing Library Meeting room
Facilities
- Seats up to 16
- Wall mounted screen for presentations
- Flipchart available on request
- Free Wi-Fi
- Fully accessible
- Hearing loop available
Hourly rate
- Community use: £11.00
- Business use: £22.00
- All other use: £44.00
To book
- Email: worthing.library@westsussex.gov.uk
- Phone: 01903 704809
Worthing Library Lecture Theatre
Facilities
- Seats up to 63
- Lectern with internet access via own laptop, linked to projector
- Use of kitchen
- Flipchart available on request
- Free Wi-Fi
- Partially accessible
- Hearing loop available
Hourly rate
- Community use: £24.00
- Business use: £48.00
- All other use: £96.00
To book
- Email: worthing.library@westsussex.gov.uk
- Phone: 01903 704809
9 Other libraries
Many of our smaller libraries can be hired outside library opening hours. Contact your local library for information.
10 Lettings policy
The primary purpose of library meetings rooms is to provide a community space with the aims of:
- improving the quality of life
- promoting life-long learning
- encouraging civic engagement.
The secondary purpose of library meetings rooms is as an income stream to support the Library Service. To this end our general principle is that any organisation can hire the rooms as long as they pay the appropriate rate. We do, however, reserve the right to refuse lettings that we feel may threaten the reputation of the Library Service for neutrality. This includes events that might be seen as politically or religiously extreme and campaigns promoting one side of a controversial subject. The judgement of the service on what is acceptable use will be final.
If rooms are hired for open events, any publicity must make it clear that West Sussex County Council does not necessarily support the views expressed at the event.
We also promote the use of library meetings rooms and other library spaces for:
- surgeries
- advice sessions
- similar activities for public benefit.
Where these take place in a designated meetings room, they are usually charged at Group 1. This charge may be waived locally in some circumstances. Again, the judgement of the service of what qualifies for these concessions will be final.
Rooms may, at the discretion of the relevant manager, be hired without charge for meetings that support independent living in later life or job seekers, provided there is no charge for attendance. This is to support key County Council priorities.
To maximise use of the rooms, short-term discounted bookings may be offered at the discretion of the relevant manager, with the approval of their lead manager. These will be the exception rather than the rule, and time limited.
The minimum hiring time is one hour.
Fee structure
The categories of library lettings for different fee levels are:
Group 1 - Community and 'not-for-profit' educational use
Examples of this could include:
- U3A classes
- Rent Officer Service
- HM Inspector of Taxes clinic
- Centre for Continuing Education.
Aspire (adult education) is also charged at this rate.
Group 2 - Business use
This rate is particularly targeted at supporting new and developing small businesses. Use by individuals and groups for activities with a community value who charge attendees, but for whom profit is not the prime motive are also included in this group. It also applies to company training courses and internal meetings.
Group 3 - Commercial use
This applies to all other sessions where admission is charged. It includes any type of selling/marketing activity.
Waived
In limited circumstances, at the discretion of the service: as outlined in the policy.
Where out-of-hours use requires attendance by a member of staff, an additional hourly fee will be payable.