The purchase order and payment process
Establishing
a relationship – through registering for tender
opportunities or by being approached by a WSCC member of staff.
Setting you up on our supplier
database – complete and return the paper work
your WSCC contact sends you.
Receiving a purchase order
request – your WSCC contact will complete a purchase
order request. Once approved this will be sent to you in the
standardised format.
Delivering the goods and/or services – supply as requested
in the purchase order specification and delivery details.
Confirming receipt of goods and/or services – when
the goods and/or services have been received and passed fit for
purpose, your WSCC contact will confirm they have received them to
the Accounts and Purchasing Team.
Preparing and sending the
invoice – ensure you prepare your invoice following
the guidance on our invoice and payments page and send direct to
the Accounts and Purchasing Team.
Receipt and processing of invoice for payment –
When we receive your invoice the Accounts and Purchasing Team will
compare the invoice details to the purchase order number quoted.
They will then confirm that the goods have been received and pass
the invoice for payment