Purchase orders

All suppliers must have a purchase order for any goods or services we request before they can be supplied. Please use the information on these pages to ensure that you only supply when in receipt of a valid purchase order.

What will happen if I supply without receiving a valid WSCC purchase order?

Please do not despatch goods or proceed with any work for us without a valid purchase order number. Please ask your WSCC contact to obtain a purchase order number for you.

I have a WSCC purchase order number – can I use this number on all the invoices I send to you?

If you are being asked to supply goods or services that do not match the specification on the purchase order, please do not supply us.

How will I receive a purchase order and what will it look like?

You will receive a standard purchase order from the WSCC Accounts and Purchasing Team. To be as sustainable as possible, we send purchase orders to our suppliers by email.

What are your standard terms and conditions?

Any existing contractual terms you may have with West Sussex County Council take precedence over the standard terms and conditions.

Who will I communicate with?

The Accounts and Purchasing Team will assist you with all purchasing and invoice enquiries. Please liaise with your WSCC contact if you have a specific question regarding the order specification.