How to get paid on time
This page tells you how to ensure you are paid for the
goods and/or services you supply within your agreed payment
terms.
Do
Ensure you have a valid purchase
order:
This is an order request that contains a 41xxxxxxxx purchase
order number and provides the specification for the goods and/or
services we require you to supply.
See our purchase orders page
for information;
Ensure you include all the information we require
when invoicing us:
We need you to provide specific information when
invoicing us. Our How do I
prepare my invioce page provides a list of requirements
and a invoice template. If any of this information is missing on
your invoice, you may not be paid or payment will be
significantly delayed.
Ensure you send your invoice to the correct
place:
All original invoices must be sent to our Accounts and
Purchasing Team. See our Where do I
need to send my invoice page for full details of our email
and postal address.
Ensure you provide an email address for us to communicate
with you:
Our preferred method of sending purchase orders and receiving
invoices from suppliers is by email. This is a speedy,
efficient and sustainable way of communicating. This will be
cheaper for you.
Supply a statement/schedule of works to the WSCC contact
who requested the goods and/or services to be
delivered:
Please supply us with a statement/schedule of works at the time
of delivering the goods and/or services. This will assist your WSCC
contact in confirming receipt of the goods and/or services. When
your invoice arrives, we will be able to match this with your goods
receipted purchase order, preventing delay in payment of your
invoice.
Do not
Do NOT supply to us without receiving a valid
purchase order number:
If you supply goods and/or services to us without a
valid purchase order, your
corresponding invoice will either not be paid or payment will be
significantly delayed.
Do not use 1 purchase order number as
the authorisation to supply goods and/or services that do not
correspond to that purchase order request.
If you are being asked to supply goods or services that do not
match the specification on the purchase order you have, please do
not supply us. Ask your WSCC contact for a new purchase order for
the goods and/or services they are requesting.
If you have multiple purchase orders, you will need to ensure
you invoice against each of these separately. The invoice must
display the correct purchase order number for the goods or services
ordered.
Do not send your original invoice anywhere other than to
the Accounts and Purchasing Team:
If you send your invoice to your WSCC contact we will not be
able to process this. This will also lead to significant
delays in payment. All invoices must be sent to the Accounts and Purchasing Team.